Assessments, Fees, and Fines

INVOICING FOR CLEARWOOD COMMUNITY ASSOCIATION

February 13, 2019

Dear Clearwood Community Members,

We know there has been some confusion in the billing with our new system. Members should have received two statements:

  • One overviews the Assessments. This includes the 2019 Annual Assessment in the amount of $555.00. It also shows any past due balances from prior years.
  • The second statement includes two invoices: One for the Annual Water Base Rate of $185.00, plus the Quarterly Water Consumption (January’s Water Bill).

Please note, the Annual Assessment and Annual Water Base Rate, in total, is $740 which is known as the Annual Membership Dues. No rates have increased or decreased, they are just now separate statements. A total breakdown of our Assessments, Fees, and Fines can be found below.

Some of the quarterly water bills, specifically those with tier-two and tier-three assessments, were billed incorrectly. There are some members who received duplicate bills for the Annual Water Base Rate, and some who’s Annual Assessments did not generate. Our bookkeeper and her team are auditing the entire member invoice system to make sure accurate amounts are shown, removing duplicate entries, and processing invoices for any members without Annual Assessments.

Our aim is to have the systems corrected by February 28th and all quarterly water bills that were improperly assessed are corrected and re-sent to those members.

No late fees will be assessed until after March 31st which gives all members the opportunity to view their corrected bills and have time to pay within the 30 days. We are ensuring future billing will not have these errors and as we work out these new systems, new processes and procedures will be implemented to ensure future errors are avoided.

Sincerely,

Clearwood Community Association


 

SCHEDULE OF ASSESSMENTS, FEES & CHARGES

Annual member dues are mailed out on 1st of January and due by 31st of January


 

MEMBER DUES $740.00
THE ABOVE IS MADE UP AS FOLLOWS
General Assessments (Annual) – Maintenance/Operations Budget $395.00
General Reserves (Annual) – Major Maintenance/Replacements $145.00
Future Reserves (Annual) – New Amenities $15.00
Water Services Charges – Annual Base Rate $185.00

*Water Services Charges – Annual Base Rate are invoiced separately *


 

WATER CONSUMPTION RATE PER CCFT
Up to 2500 (Tier 1) $2.30 up to 2500 CCFT
2501 to 3500 (Tier 2) $3.45 2501 to 3500 CCFT
3501 to above (Tier 3) $4.55 3501-above CCFT
Disconnect / Reconnect Fee $50.00

*Water bills are invoiced quarterly (January, April, July and October)*


 

ARCHITECTURAL CONTROL COMMITTEE
Clearwood ACC Permit Fee $15.00
Improvements with County Permit $30.00
House Construction $100.00
Impact Fees – Septic $480.00
Impact Fees – House/Septic $6000.00
Impact Fees – House Only $5520.00

 


 

MEMBER SERVICE FEES
Maps (Black & White) $1.00
Maps (Colored) $1.50
Booklet Fee (non members) $1.50 each book
New Member Packet (non member) $5.00
Gate Key New / Reactivation $10.00
Rental Administration Fee $100.00
NSF Check Fee $40.00
Mail Box Receptacle (New) $55.00
Mail Box Lock Replacement $35.00
Home Title Transfer Fee $250.00
Impound Fee (Boats, Bikes, Etc) $50.00
Lien Fees $150.00
Interest on Accounts – By State Statute = Simple Interest 1% per month on unpaid balance
Service Charge if paying by Credit Card 3% fee charged